# Choosing the correct technology for your meeting room
Author:  Pal Sinha, Barnali 
Author URL: https://financedigest.com/author/pal-sinha-barnali
Published: 2020-03-10
Category: TECHNOLOGY
Category URL: https://financedigest.com/category/technology
Meta Title: Choosing the Best Camera System for Your Meeting Room
Meta Description: Discover the ideal camera systems for focus rooms, huddle rooms, and small meeting rooms to enhance productivity and collaboration in your workplace.
URL: https://financedigest.com/choosing-the-correct-technology-for-your-meeting-roomhtml

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_By_ **_Rene Buhay,_** _Vice President of Sales & Marketing at leading AV manufacturer_ **_[AVer Europe](http://www.avereurope.com/default.aspx)_**

As with the design of rooms, there are numerous types of technology that you can use in your meeting room. In today’s meeting rooms you will normally find a combination of the following: a projector, a monitor or interactive flat panel, a computer, and a telephone or video conferencing system.

There is a wide variety of video conferencing systems to meet the needs of different room styles. Depending on your chosen space, a different [camera system](https://www.financedigest.com/automotive-camera-cleaning-system-market-to-cross-valuation-of-us-1-6-bn-and-to-expand-at-a-cagr-of-17-5-from-2021-to-2031.html "Automotive Camera Cleaning System Market to Cross Valuation of US$ 1.6 Bn and to expand at a CAGR of 17.5% from 2021 to 2031") can provide you with an increased benefit to the room’s productivity. So which camera [system is best for which space](https://www.financedigest.com/system-glitch-prompts-boeing-to-postpone-test-space-flight.html "System glitch prompts Boeing to postpone test space flight")?

Let’s start off by identifying the two different types of conferencing systems available: [USB Systems](https://www.aver.com/AVerExpert/the-benefits-of-usb-video-conferencing) and [On-Premise Systems](https://www.aver.com/AVerExpert/3-benefits-of-room-based-codec-conferencing). Both of these [provide numerous benefits but are also designed to serve different needs in the meeting room](https://www.financedigest.com/comparative-analysis-of-the-best-data-room-providers.html "Comparative Analysis of the Best Data Room Providers"). USB systems tend to be highly portable and are easy to set up almost anywhere that has an [internet connection](https://www.financedigest.com/why-a-good-internet-connection-is-a-must-for-all.html "Why a good internet connection is a must for all."). On premise Codec model systems takes out the middle man, so there is no [third party](https://www.financedigest.com/why-a-replacement-to-third-party-cookies-is-key-to-post-pandemic-recovery.html "Why a replacement to third party cookies is key to post-pandemic recovery") involvement or connections to servers, important when security is needed during a video conferencing call.

**Focus Rooms – The Smallest of Meeting Rooms**

Focus rooms are used for private telephone and video conversations or one-on-one meetings. Because they are so small, you want to weigh your options [carefully when choosing video conferencing equipment](https://www.financedigest.com/turf-care-equipment-market-to-expand-at-a-steady-cagr-of-over-4-during-2021-2031.html "Turf Care Equipment Market to expand at a steady CAGR of over 4% during 2021-2031"), with small all-in-one systems, like the AVer CAM340+ or the VB342 Video Soundbar.

These [types of systems](https://www.financedigest.com/intelligent-transport-systems-its-market-2021-by-global-key-players-types-applications-countries-industry-size-and-forecast-to-2027.html "Intelligent Transport Systems (ITS) Market 2021 by Global Key Players, Types, Applications, Countries, Industry Size and Forecast to 2027") are compact and take up minimal space, so they do not interfere with any of the participants in the room. Also, as USB systems, all-in-one cameras are able to take advantage of third-party conferencing platforms, which reduces technical issues and provides an easy connection experience.

**Huddle Rooms – Huddle Your Team**

These meeting rooms are normally big enough to hold three to four people for intimate brainstorming sessions. Larger than focus rooms, huddle rooms bring a high level of [team collaboration](https://www.financedigest.com/a-winning-team-how-corporate-champions-can-drive-successful-collaborations.html "A winning team: how ‘corporate champions’ can drive successful collaborations  ") while still providing privacy.

Conferencing cameras in these environments need to have wide FOVs and tend to be on the compact, USB side of the video conferencing equation. Camera systems like the CAM340+, VB342, and the VC322 Huddle Room Camera all make perfect solutions for huddle rooms, as they require few cords, are easy to install, can be flexibly mounted anywhere, and take up little-to-no meeting space.

**Small Meeting Rooms – Now We Are Getting Professional**

Almost every business has some type of this room available to their teams. Small-to-medium conference rooms are designed for up to 12 people. These rooms are where the professional meetings occur, either between co-workers or clients. There are a lot of choices for a video conferencing unit in this scenario. Both USB and On-Presence devices are suitable. In these spaces mic pickup distance, camera zooms, and AI functions come into play, since the [meeting participants are usually](https://www.financedigest.com/not-business-as-usual-for-g20-foreign-ministers-meeting-in-bali.html "Not ‘business as usual’ for G20 foreign ministers meeting in Bali") spread out around a long, narrow table. The ideal [solutions for this room size feature auto-framing and voice-tracking technology](https://www.financedigest.com/grain-and-cereal-crop-market-novel-technological-solutions-will-create-lucrative-growth-opportunities.html "Grain And Cereal Crop Market : Novel Technological Solutions Will Create Lucrative Growth Opportunities") to help remote collaborations flow like in-person interactions.

AVer’s CAM540 Conference Camera and VC520+ Conference System are great options for these rooms, providing high-quality video, USB connectivity and third-party conferencing platform support, and other quality-of-life benefits. On top of that, they are sleekly designed to provide a professional look for your meeting room.

**Conference Rooms – When You Have an Audience**

Finally, we come to the big rooms. Choosing the right equipment for large conference rooms can be a difficult task. Such rooms can be quite long, so high zooms and quick focusing are needed in any type of camera you use.

In conferencing rooms we suggest relying on premium high-quality cameras for the optimal video conference. On-premise systems and top-of-the-line USB cameras are very adept at [meeting the challenges](https://www.financedigest.com/meeting-the-data-challenge-in-financial-services.html "Meeting the data challenge in financial services") posed by these rooms. So cameras that can maintain clear imaging in high-contrast environments work best like the AVer CAM520 Pro, with its 18X total zoom and Sony True WDR sensor, alongside the AVer EP65 interactive flat [panel featuring Zoom Rooms integration](https://www.financedigest.com/heres-how-integrated-electrical-panel-boards-help-save-space.html "Here’s How Integrated Electrical Panel Boards Help Save Space"). This will transform any meeting room into a streamlined collaboration hub for both video conferencing and face-to-face brainstorming.

The conferencing [technology you use in your meeting room can make or break your communication](https://www.financedigest.com/how-communication-technology-can-help-relieve-pressure-on-staff-in-the-financial-services-sector.html "How communication technology can help relieve pressure on staff in the financial services sector ") network.


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